The National Trust magazine is sent to members three times a year in January, May and September. We always use the summer magazine (sent in May) to let members know when and where the AGM is being held, and to alert them to the information that will be sent with the autumn magazine. This year the summer magazine carried a full page advert for the AGM. The AGM booklet which includes ballot papers is always sent to members as part of the autumn magazine mailing from early September and details are also published on our website.
This year’s postal and online voting was open from 4 September (the day the autumn magazine is sent) to 13 October 2017. Members were notified how, when and where they could vote both in the AGM booklet and online, alongside full details of the members’ resolutions. Any member signed up to email communications from the Trust would also have received two emails about the AGM and their right to vote before voting closed. Details are also published in the members’ handbook.
The 2017 AGM saw a 128% increase in the number of votes cast, from 27,881 (2016) to 63,804 (2017). Our voting process was overseen by an independent scrutiniser.
Our voting procedures do not stipulate a minimum turnout for voting on members’ resolutions.